User Guide
Branding & firm identity
Your firm name, contact info, and address flow into every PDF + email TimeTrack Pro generates.
Your firm name, not ours
TimeTrack Pro doesn't put QuantumIT's name on your invoices. Your firm name + address + phone + email + website live under Settings → Company and flow into every customer-facing artifact: invoices, contracts, purchase orders, timesheet statements, reminder emails.
Where firm identity surfaces
🧾
Invoice PDFs + emails
Header carries your company name + contact details. Footer carries address. PDF generated server-side in Slate+Emerald styling (your data, our chrome). Email templates are tenant-configurable.
📑
Contract + PO PDFs
Page header carries the company name + status plate (DRAFT / SENT / SIGNED / FULLY EXECUTED). Fixed footer carries phone · email · website + address + page X of Y.
✉️
Outbound emails
Every email (invoice delivery, contract magic-link, password reset, expiry reminders, approval notifications) carries your firm name in the subject + body. No QuantumIT branding leaks.
🚪
Onboarding magic-links
Magic-link invitation emails for new hires + vendors lead with your company name. Recipients see "Welcome to Acme Consulting", not "Welcome to TimeTrack Pro".
What's configurable today
- ✓Identity — company name, contact email, phone, website
- ✓Address — street, city, state, ZIP, country (locale-formatted)
- ✓Currency + timezone defaults
- ✓Email templates — subject / body / Cc per send type
- ✓SMTP from-name + from-address
- ✓Per-tenant footer + signature blocks
What's coming
🖼️
Logo upload
Firm-uploaded SVG / PNG renders in PDF headers + email signatures. Phase 5.
🎨
Theme color
Accent color override for buttons + sidebar pills. Currently Slate + Emerald universal.
🔤
Custom font
Custom font on PDF artifacts. Currently Inter universal.
Tip
Already-sent invoices freeze their branding at send time — so renaming the firm later won't rewrite historical invoices in customer inboxes. Same freeze-at-send pattern as the rest of the system (PO rates, OT multipliers, matter IDs, frozen
po_number on invoice lines).